Engineering Administrative Assistant

Property: COMO Metropolitan Bangkok
Position: Engineering Administrative Assistant 
Division: Engineering
Department: Engineering
Reporting to: Chief Engineer

Tasks/Responsibilities:

• Report to work at the scheduled time, neatly groomed and in the correct uniform.
• Responsible for assisting Engineering department task, order tracker to team
• Carry out your work in accordance with the Hotel policies and within your departmental standard operating procedures. It is expected that your work will be executed in a manner that exceeds expectations.
• Assist your departmental superiors in areas such as training, supervising, maximizing profitability and producing high quality standards of service and performance at all times.
• Excel in your communication skills fluent in English and Thai.
• Follow up duty roster on all Engineering colleagues as well.
• Ensure all logbooks are delivered to the office daily.
• Provide information regarding the hotel's facilities & services.
• Ensure all Engineering Staffs are kept informed of maintenance problems throughout the hotel.
• Take direct phone calls from The Hotel’s Staffs and guests regarding maintenance issues and to further priorities and delegate the jobs to the relevant Engineering Staffs.
• Follow up on jobs given and report back the outcome to relevant party i.e. staff or guest.
• Ensure the smooth running of the Engineering Office by maintaining office equipment, organizing the filing system, keeping up to date contract names and members of contractor etc.
• Assist the Chief Engineer in writing purchase orders for various contractors work and maintenance suppliers for the department.
• Schedule and attend a maintenance meeting and take the minutes of meeting and distribute to relevant parties.
• Co-ordinate with housekeeping the scheduling of rooms for planned preventive maintenance and keep records of rooms completed.
• Contract the relevant contractors when service support is required.
• Keep records on the service schedules of all contractors and to assure these are complied with.
• Assist with all administration functions within the Engineering Department.
• Assist the Chief Engineer with all secretarial functions.
• Assist in the administration of preventive maintenance programs.
• Conduct inventories of the Engineering Stores.
• Follow the hotel’s policies and procedures.
• Refresh and widen the following knowledge and technical skills on a regular basis:
  • Secretarial Tasks
  • Computer such as Microsoft Office
  • Typing (English and Thai)
  • Office equipment using
  • Engineering part and stationary Inventory/Storing
• Follow and enforce the Rules & Regulations on Engineering colleagues.
• Follow and enforce Engineering colleagues to attend training.
• Assist other engineering task in order to achieve management requirement.
• Any other duties that may be assigned by your manager from time to time.
• Extra Duties: From time to time you may be asked to undertake duties that are not included in this job description. You should agree to undertake these duties as long as the request is reasonable and will not affect your health, safety or security.