Accounts Payable

COMO Parrot Cay 

Property: COMO Parrot Cay
Position: Accounts Payable
Base Location: Parrot Cay
Department: Finance
Reporting to: Financial Controller 

Tasks/Responsibilities

•  Receive, review, and process incoming invoices in the accounting system.
• Verify the accuracy of invoices, including the correct pricing, quantities, and terms of payment.
• Match invoices with purchase orders and receiving documents.
• Prepare and process electronic transfers, checks, and other payment methods.
• Ensure timely and accurate payment of approved invoices, adhering to payment terms and company policies.
• Reconcile accounts payable transactions and resolve discrepancies with vendors.
• Maintain accurate and up-to-date vendor records, including contact information and payment terms.
• Communicate with vendors regarding invoice discrepancies, payment status, and other issues.
• Develop and maintain positive relationships with vendors and suppliers.
• Review and process employee expense reports, ensuring compliance with company policies.
• Verify receipts and proper documentation for all expenses.
• Assist in month-end and year-end closing activities, including reconciling accounts payable and preparing related reports.
• Ensure that all invoices are processed and paid before the closing of the accounting period.
• Assist in providing supporting documentation for audits.
• Ensure compliance with internal financial policies, procedures, and external regulatory requirements.
• Prepare and maintain records for audits and tax reporting.
• Generate accounts payable reports, such as aging reports, as required by management.
• Assist in reconciling general ledger accounts related to accounts payable.
• Research and resolve any issues or discrepancies that arise.
• Suggest improvements to streamline the accounts payable process and increase efficiency.
• Implement automation tools to reduce manual tasks and improve accuracy.

Key requirements:

• High school diploma or equivalent (required).
• Associate’s or Bachelor’s degree in accounting, finance, or a related field (preferred).
• Prior experience in an accounts payable or general accounting role.
• Experience with accounting software
• Familiarity with basic accounting principles and financial record keeping.
• Strong attention to detail and accuracy in processing transactions.
• Proficient in Microsoft Office, particularly Excel
• Excellent communication and interpersonal skills for vendor and team interactions.
• Ability to work efficiently in a fast-paced, deadline-driven environment.
• Strong organizational and time-management skills.
• Problem-solving skills, particularly in resolving discrepancies and managing payment issues.

Email CV to: [email protected]